Privacy Policy

1. Information We Collect

Information You Provide Directly

We collect information you voluntarily provide when you use our website, including:

• Contact & inquiry forms: Name, email address, phone number, company name, and message content when you submit a general inquiry or contact form.
• Fleet Card applications: Business name, contact information, estimated fuel volume, billing address, and other fields required to evaluate a commercial account application. [See annotation below — scope of Fleet Card data depends on Intevacon integration decision.]
• Commercial account inquiries: Business name, contact name, phone, email, fuel volume, delivery location, and pricing preferences.
• Career applications: Name, contact information, employment history, and any information submitted through the ADP application workflow. [See annotation — ADP integration scope TBD.]
• Newsletter or promotional sign-ups: Email address and communication preferences, if applicable.

Information Collected Automatically

When you visit our website, we automatically collect certain technical information, including:

• Log data: IP address, browser type and version, operating system, referring URL, pages visited, time and date of visit, and time spent on pages.
• Device information: Device type, screen resolution, and other technical identifiers.
• Cookies and similar technologies: See the Cookies & Analytics section below.
• Location data: General geographic location inferred from IP address. We do not collect precise GPS location without your explicit permission.

Information from Third-Party Services

We may receive information about you from third-party services integrated into our website, such as mapping services (Mapbox) used to display station locations, and analytics providers. See Third-Party Services below for details.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To respond to your inquiries and requests: Contact form submissions, commercial pricing requests, fleet card applications, and general questions.
• To process applications: Fleet card applications, commercial account setups, and career applications.
• To operate and improve our website: Analyze usage patterns, diagnose technical issues, and improve site functionality.
• To communicate with you: Send confirmations, follow-up information, or updates you have requested. We do not send unsolicited marketing email without your explicit opt-in.
• To display location services: Power the station-finder map (Mapbox integration) to show you nearby Space Age Fuel locations.
• To comply with legal obligations: Retain records as required by applicable law and respond to lawful requests from government authorities.
• To protect our rights and prevent fraud: Detect, investigate, and prevent fraudulent transactions or other illegal activity.

3. Cookies & Analytics

What Are Cookies

Cookies are small text files stored on your device by your browser. We use cookies and similar tracking technologies to operate our website and understand how visitors use it.

Types of Cookies We Use

• Strictly necessary cookies: Required for the website to function. These include session management and security cookies. You cannot opt out of these.
• Analytics cookies: Help us understand how visitors interact with our website (pages visited, time on site, referral sources). We use [ANALYTICS PROVIDER — TBD: GA4 / Plausible / Cloudflare Web Analytics — confirm with Amanda] for this purpose.
• Functional cookies: Remember your preferences (such as station filter settings) to improve your experience.
• Third-party cookies: Mapbox (our mapping provider) may set cookies to power the station-finder map. See Third-Party Services below.

Managing Cookies

You can control or disable cookies through your browser settings. Disabling cookies may affect the functionality of certain features on our website, including the station-finder map. Instructions for managing cookies are available in your browser's help documentation.

4. Third-Party Services

We use the following third-party services that may process your data as part of operating our website. Each provider has their own privacy policy governing their data practices.

5. Information Sharing & Disclosure

We do not sell, rent, or trade your personal information. We may share your information only in the following limited circumstances:

• Service providers: We share information with third-party vendors and service providers (listed above in Third-Party Services) who assist us in operating our website and conducting our business. These providers are contractually obligated to protect your information and may only use it for the purposes we specify.
• Business operations: Within Space Age Fuel, Inc. to process applications, respond to inquiries, and provide requested services.
• Legal compliance: We may disclose your information if required to do so by law, court order, or lawful request from a government authority.
• Protection of rights: To protect the rights, property, or safety of Space Age Fuel, our customers, or the public.
• Business transfer: In connection with a merger, acquisition, or sale of business assets, your information may be transferred. We will notify you via prominent notice on our website of any such change in ownership.

We do not sell personal information to third parties. This applies to all users, including California residents under CCPA and Oregon residents under the Oregon Consumer Privacy Act.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required or permitted by law. Specific retention guidelines:

• Contact form submissions: Retained for [X months/years — TBD with Amanda] to allow follow-up and record-keeping for business inquiries.
• Fleet card applications: Retained for the duration of the account relationship plus [X years] for financial record-keeping and compliance purposes.
• Career applications: Retained for [X months] if not hired, or for the duration of employment plus [X years] if hired, in accordance with applicable employment records law.
• Analytics data: Retained per the analytics provider's data retention settings, typically [X months]. You may request deletion as described below.
• Website logs: Retained for up to [90 days — TBD] for security and troubleshooting purposes, then deleted.

7. Your Privacy Rights

Depending on where you live, you may have certain rights regarding your personal information. We honor these rights regardless of residency as a matter of policy.

California Residents — CCPA

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA). These include the rights listed above, plus the right to limit the use of sensitive personal information. To exercise your rights, contact us using the information in the Contact section below. We will respond within 45 days of receiving a verifiable request.

Oregon Residents — Oregon Consumer Privacy Act

The Oregon Consumer Privacy Act (OCPA), effective July 1, 2024, grants Oregon residents similar rights: access, correction, deletion, portability, and opt-out of profiling used to make significant decisions affecting you. To submit a request, use the contact information below. We will respond within 45 days, extendable by an additional 45 days with notice.

How to Submit a Privacy Request

To exercise any of the rights described above, please contact us using the information in the Contact section. We will verify your identity before processing your request to protect your information. We will not require you to pay a fee to exercise your rights and will not penalize you for making a request.

8. Data Security

We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. Our website uses HTTPS encryption for all data transmission. Form submissions are transmitted securely and stored with access controls.

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security. If you believe your information has been compromised, please contact us immediately using the information below.

9. Children's Privacy

Our website is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently collected personal information from a child under 13, we will take steps to delete that information promptly. If you believe we have collected information from a child, please contact us.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will update the "Effective Date" and "Last Updated" date at the top of this policy. For significant changes, we may also provide a more prominent notice (such as a banner on our website).

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information. Your continued use of our website after any changes constitutes your acceptance of the updated policy.

11. Contact Us

For privacy requests, questions about this policy, or to exercise your rights, please contact us: